For the Record

GRANTS AND FELLOWSHIPS

Brittingham Foundation Visiting Scholars Program
The Brittingham Foundation has provided generous funding to enable enrichment of small upper-level courses or seminars for undergraduates by bringing distinguished visitors to the classroom. The purpose of the Brittingham Visiting Scholar program is to introduce advanced students to those working “in the field” who can help them increase their awareness of the kinds of expertise and accomplishments they will need after they graduate. Visitors who can help students make linkages between their academic study and the world they will enter upon graduation are of special interest to this program. Thus, Brittingham visitors need not have “academic” credentials, and proposals for individuals who work outside the academy are encouraged.

Brittingham awards are intended to provide sustained interaction between a single distinguished visitor and a specifically designated small group of undergraduates during a period of a few days. This will normally occur by integrating the visitor into advanced undergraduate seminars, capstone courses or other small advanced courses. The course or seminar should either carry honors credit or provide a means by which individual students may obtain honors credit. Lecturing to large groups or classes is not necessary and does not enhance an application. In past years, visitors have been on campus approximately a week; it is unlikely that visits of fewer than three full days will be funded.

Although Brittingham Visiting Scholars may work with groups other than undergraduates, the details of the proposal must demonstrate commitment to making undergraduate education the primary part of the project support by Brittingham.

Budgets of up to $2,500 will be considered for each project, although larger awards will be considered under unusual circumstances. These must be carefully justified. Travel expenses, honoraria, special supply needs and other appropriate expenses are included in this award. All proposals should include:

(1) a brief letter from the department chair (or chairs in the case of co-sponsored proposals) indicating how the proposed visits will strengthen the education of undergraduate students and how many would be affected;

(2) a brief proposal from the faculty member(s) in charge of the main upper-level course(s) in which the visitor will work. The proposal should clearly outline the tasks, schedule and contributions of the visitor(s), including any events such as lectures, workshops, etc., that would benefit other students, staff and members of the community;

(3) a budget of estimated expenses to cover the costs of the visit and other material that might be necessary, either in preparation for the visit or as a result of it. Meals and lodging will be covered by a per diem at the rate of $100 applicable only to the days on which the visitor is working with undergraduates on campus. Proposals should specify the number of per diems requested. Air fares should be based on economy class, 30-day advance purchase. In proposing honoraria, bear in mind the standards set by other programs on campus, such as those developed by the University Lectures Committee: http://wiscinfo.doit.wisc.edu/secfac/lectures/lectcomm/PoliciesAndGuidelines.htm#AboutBudget. The honorarium and per diem can be supplemented by the sponsoring unit through other funds.

Departments should forward their proposals for the 2004-05 academic year to Virginia Sapiro, associate vice chancellor for teaching and learning, 117 Bascom Hall, by March 12. Proposals should be sent by attachment to vsapiro@wisc.edu. If submitted in hard copy, deliver three full copies. Announcements of awards will be made around the first week of April. For additional information, contact Sapiro at the above e-mail address or 262-5246.

College of Letters and Science Academic Staff Awards
The dean of the College of Letters and Science annually provides five awards recognizing the contributions of L&S academic staff members in three categories. Nominations will be accepted from any member of the university community. The awards are:

Early Career Award
One award is given with a stipend of $2,000 to someone with three to eight years as a member of L&S academic staff. The recipient will have a record that demonstrates outstanding performance in one’s position, shows substantial promise of future contributions and demonstrates a high degree of professionalism.

Mid-Career Achievement Award
Three awards are given with stipends of $3,000 each to someone with seven or more years as a member of L&S academic staff. The recipient’s record will demonstrate outstanding performance in one’s position, leadership and service beyond one’s position, and show substantial professional competency and the promise of continuing contributions.

Judith S. Craig Distinguished Service Award
One award is given with a stipend of $5,000 to someone with 15 or more years as a member of L&S academic staff. The recipient will have a record that demonstrates outstanding service to the college and university throughout one’s career. Nominees may be current or past employees who were employed as of June 15 of the year prior to the nomination receipt date.

The following items must be provided to the dean of L&S as a complete packet:

A letter of nomination (maximum of two pages) from any member of the university community. This letter must include the name of the individual being nominated, the award being sought, the number of years the nominee has been a member of the academic staff in L&S, the nominator’s professional relationship with the nominee and the basis for the nomination.
At least two, but no more than four, letters of support (maximum of two pages each). These letters should make clear to a reader from outside the nominee’s work unit why the nominee is outstanding. The letters should come from persons familiar with the nominee’s contributions, and should provide specific examples of how he or she has met the criteria specific to the award being proposed. Neither the dean nor any member of the review committee may nominate or write letters of support.
A curriculum vitae/resume (maximum of five pages) highlighting the nominee’s career.
At least one of the required letters must be from a person within the nominee’s work unit. Submit original and five photocopies beginning with an attached cover page to Dean Phillip Certain, Room 105 South Hall, by 4:30 p.m. on Friday, Feb. 13.

Direct any questions regarding the program or the nomination process to either of the co-chairs of the L&S Professional Development and Recognition Committee: Jeff Petersen, petersen@ssc.wisc.edu, or Lisa Jansen, eajansen@facstaff.wisc.edu.

Virginia Horne Henry Fund for Women’s Physical Education Issues
This fund provides money for an annual competition in a number of activities related to women’s physical education, including special programs, new course development, research support, visiting scholars/experts and student support. The total funding available each year is in the range of $140,000; last year 13 awards were given, ranging from $700 to $20,000. Awards will be granted on the merits of the project and the close connection to the fundamental principles of Virginia Horne Henry’s work creating a campus resource dedicated to the pursuit of women’s lifelong learning skills in the areas of physical education, including knowledge and appreciation of women’s movement and the female body in culture. All faculty and staff are eligible to apply. For an application or additional information, contact Associate Dean Mariamne Whatley at the School of Education, 262-2463 or whatley@education.wisc.edu.

This fund also provides for two Wisconsin Distinguished Fellowships in Women’s Physical Education Issues. For information about these fellowships, contact Donna Schleicher, 262-6137.

Evening MBA Program Scholarship
The School of Business has designated one Evening MBA program scholarship for a UW–Madison employee for fall 2004. This scholarship will, subject to scholarship conditions, pay 60 percent of tuition and fees for each of the three years of the Evening MBA program. The recipient pays for books, supplies and any other costs.

Employee candidates must apply for the scholarship in addition to the online application for the Evening MBA program. Applicants admitted through the regular competitive process will be considered for the scholarship if they apply. The priority application deadline for the Evening MBA program and scholarship is Thursday, April 1. The GMAT must be taken no later than Monday, March 15, to meet this deadline.

For information on the Evening MBA program, visit http://www.bus.wisc.edu/evemba; the program

application is available at https://app.applyyourself.com/?id=uwis-gmba.

For questions concerning the Evening MBA program, the program application or the scholarship, or to request a scholarship application, contact Linda Uitvlugt, Evening MBA program operations director, luitvlugt@bus.wisc.edu.

UW-Madison Academic Staff Excellence Awards
The Professional Development and Recognition Committee invites the nomination of eligible academic staff for the Academic Staff Excellence Awards. The deadline is Friday, Jan. 30.

Nominees must be employed 50 percent time or more, and have been members of the academic staff for at least five years.

Individuals may be nominated for only one of the annual Academic Staff Excellence Awards. For guidance in selecting an appropriate category, contact Read Gilgen, read@lss.wisc.edu, 262-1408, or Dan÷a Alder, dalder@wisc.edu, 265-4901. Any or all of the following criteria will be considered in the review of nominations:

Outstanding Achievement and Performance: consistently and substantially exceeds the expectations; has made important and significant contributions to the departmental unit; has furthered the mission of the university; has become a distinguished member of his/her profession campuswide, systemwide, nationally or internationally.
Personal Interaction: consistently and substantially demonstrates ability and willingness to work positively and effectively with others; demonstrates ability and willingness to manage changes in work priorities, procedures and organization.
Initiative and Creativity: consistently and substantially demonstrates an innovative approach to the job, thereby improving productivity and the quality of work assigned; performance that demonstrates efforts to expand work responsibilities.

The Awards
Eight prestigious awards (in six categories) recognizing excellence by members of the UW–Madison academic staff are presented annually:

Chancellor’s Hilldale Award for Excellence in Teaching (one award)
The primary mission of UW–Madison, and one of its greatest strengths, is the instruction that it provides to students. Academic staff members teach classes and support the instruction received by thousands of students each semester. Those nominated for this award shall provide and support instruction.

Chancellor’s Awards for Excellence in Research (two awards)
UW–Madison is one of the nation’s largest public research universities. Academic staff members serving as principal investigators or as project research personnel perform critical research functions and make possible the advancement of knowledge and the service to humankind that results. Those nominated for these awards shall conduct or support the university’s research mission in roles such as, but not limited to, scientists, researchers or information specialists.

Candidates will be considered as follows:

Individuals functioning as an independent investigator (one award).
Individuals providing critical mission support (one award).

Robert Heideman Award for Excellence in Public Service (one award)
Academic staff play a key role in the state, national and international public service mission of the university. Following the “Wisconsin Idea,” UW–Madison enhances the economic vitality of the state, and the cultural and social life of residents by sharing knowledge, talents and skills. Other academic staff provide direct services to students or to the many people who use university facilities each year. Those nominated for this award shall have responsibility for the direct provision of services that reflect the public service mission of the university.

Wisconsin Alumni Association Awards for Excellence in Leadership (two awards)
Academic staff make it possible for the university to serve the more than 50,000 people who work and study on the UW–Madison campus. The leadership awards will recognize academic staff from different arenas of responsibility. Academic staff may manage facilities, direct business services, or ensure the smooth functioning of classrooms, laboratories, libraries and student service offices. Those nominated for this award shall have demonstrated exceptional organizational leadership. The leadership awards will recognize nominees from different arenas of responsibility as follows:

Academic staff who serve colleges, schools or the larger university community (one award).
Academic staff who serve within an individual unit (one award).

Chancellor’s Award for Excellence in Service to the University (one award)
Many academic staff members go beyond responsibilities of their positions and demonstrate outstanding sustained service and dedication to the university and their individual units. Those nominated for this award shall be members of the academic staff, at any level of responsibility.

Ann Wallace Career Achievement Award (one award)
Each year, many distinguished academic staff members on the Madison campus retire after making significant contributions to the campus. This award recognizes a retiring academic staff member who has orivued distinguished service and leaadership on behalf of academic staff across the campus. The individual need not have been actively involved in formal governance activities but might have made other contributions that helped academic staff beyond the employing unit. In addition, nominees must have had a distinguished career and must have demonstrated leadership and adherence to the highest level of professional standards in carrying out their duties. Those nominated for this award shall be members of the academic staff who are retiring in the academic or calendar year in which the award is given and who have been UW–Madison academic staff members for at least 15 years.

Nomination and Review for All Awards
The nomination packet should contain supporting data in the following order:

Nomination title page.
A letter of nomination. Any staff member, faculty member, student or member of the community may initiate the letter. To give the candidate the most favorable consideration, the letter of nomination should address the criteria for the specific award for which the individual is being nominated.
Supporting letters should be from people such as other staff members, faculty members, students and members of the community. Letters should address the candidate’s qualifications for the specific award, not simply excellence of performance. A broad spectrum of support is often most effective.
A r>=sum>= or curriculum vita of applicable professional experiences and accomplishments.
Additional supporting materials may be provided at the discretion of the nominator.
For teaching awards, provide a succinct summary of teaching evaluations only (no raw data).

All nomination materials are confidential. Additional supporting materials may be requested, and individuals familiar with nominee’s work may be contacted.

Nomination packets will be reviewed by a committee, including previous Academic Staff Excellence Award winners and members of the Academic Staff Professional Development and Recognition Committee. All nominations are confidential. The Academic Staff Excellence Awards will be presented at a ceremony in the spring. The teaching award recipient will receive $5,000. All other recipients will receive $2,500. All will receive a sculpture commemorating the award.

Deadline for Nominations
The deadline is Friday, Jan. 30. Submit five complete copies of the nomination packet for all awards. Complete packets must be submitted to: Colleen McCabe, Office of the Secretary of the Academic Staff, 270 Bascom. The selection committee is on a very tight schedule, so this deadline will be strictly enforced. If you have any questions, contact Colleen McCabe, secretary of the academic staff, 263-2985, cmccabe@bascom.wisc.edu.

2003 Academic Staff Regents Award for Excellence
On behalf of the Board of Regents, the UW System Administration’s Office of the Senior Vice President for Administration invites the institutions to each submit one nomination for the 2004 Academic Staff Regents Award for Excellence. The nominee should be a noninstructional academic staff member who provides essential services to the university while demonstrating excellence of performance, personal interaction, initiative and creativity, and outstanding achievement.

Two $5,000 awards will be made to two noninstructional academic staff members in recognition of exceptional service to the university. The funds for this award will be designated to support the recipients’ professional development or for other activities approved by the recipients that enhance a university program or function. The recipients will be honored at the April Board of Regents meeting.

The nomination deadline is Friday, Jan. 30. A complete set of nomination materials should be submitted to Colleen McCabe, 270 Bascom Hall, 263-2985, cmccabe@bascom.wisc.edu.

The UW-Madision Professional Development and Recognition Committee of the Academic Staff Assembly will submit one nomination to the regents committee that will select the recipients.

Current UW System noninstructional academic staff members are eligible if they have fixed-term, limited and/or rolling horizon or indefinite appointments; are employed 50 percent time or more; and have been members of the academic staff for a minimum of 12 months.

Nomination materials should address the following criteria, as they will be considered by the special regent committee in the review of all nominations. All references to “institution” are intended to include the UW System administration.

Excellence of Performance: performance that consistently and substantially exceeds in quality that is expected of the position; performance sets superior standards of excellence and efficiency in relation to the mission of the departmental unit and the university, and has resulted in important and significant contributions to his or her department and institution.
Personal Interaction: performance that consistently and substantially demonstrates ability and willingness to work positively and effectively with others; performance that demonstrates ability and willing ness to manage changes in work priorities, procedures and organization.
Initiative and Creativity: performance that consistently and substantially demonstrates an innovative approach to the job, thereby improving productivity and the quality of the work assigned; performance that demonstrates efforts to improve personal job performance.
Outstanding Achievement: performance that consistently and substantially results in important and significant contributions to the departmental unit and that furthers the mission of the university; performance that results in becoming a distinguished member of his or her profession campuswide, systemwide, statewide, nationally or internationally.

Each institution shall determine nomination procedures. Supporting materials should include:

A letter of nomination addressing the four criteria above.
A one- or two-page statement by the nominee on his or her philosophy of professional contributions and service to the university.
Up to four letters of support from colleagues qualified to comment on the nominee’s work. Where possible, the four nomination criteria should be addressed.
A brief r>=sum>=, not to exceed five pages, that documents the nominee’s performance.

All nomination materials are confidential. However, after the selection has been made, the nomination forms and supporting documents will be returned to the institution to be placed in the individual’s personnel files.

A $5,000 award will be given for professional development for the recipient, or for other activities approved by the recipient that enhance a university program or function. The recipient will receive public recognition at the April UW Board of Regents meeting. News releases will be sent to state and local media, and to the recipient’s hometown, upon the recipient’s consent.

POLICIES AND PROCEDURES

Photo ID Office Schedule
The Photo ID office is located in Union South, Room B109. Regular office hours are Monday-Friday, 8 a.m.-4:15 p.m. Extended hours will be held from 8 a.m.-6 p.m. on Wednesday, Jan. 21, and Tuesday, Jan. 27. The office will be closed Monday, Jan. 19. For information: 262-3258, photoid@union.wisc.edu or http://www.union.wisc.edu/photoid.

Students, faculty and staff must present some form of personal photo identification (drivers’ license, passport or state-issued ID) when requesting an initial or replacement photo ID card.

Newly admitted students may obtain initial cards at no cost upon verification of enrollment by card office staff. Continuing or returning students may obtain cards to replace those lost, stolen or worn ID as needed.

The Photo ID office can make a faculty/staff ID card only after the department or school has entered the employee data into the appointment system. It generally takes until the next day for this authorization to appear in the ID database. The Photo ID Office recommends a faculty/staff person should call prior to coming to the card office to ensure their information appears in the system. The initial card is issued at no cost.

The ID card issued to an individual is valid throughout a person’s entire academic and/or employment career at UW–Madison. If you should have a break in your education or terminate your employment, do not throw away your card, as it will reactivate when you enroll or become employed again. This card should be carried at all times and presented upon request. Only the most recent card issued is valid.

Any ID card that is found should be immediately forwarded to the Photo ID Office at Union South. Anyone looking for a lost card can call to see if the card has been turned in.

A $15 non-refundable fee is charged to replace a lost or stolen card. This fee is subject to change without notice. Under the current policy, worn cards may be surrendered to the Photo ID office and a new card will be issued at no charge.

The photo ID card is the property of UW–Madison, is non-transferable and does not guarantee current university status. Fraudulent use or reproduction of a UW–Madison ID card violates Wisconsin criminal statutes and will be referred for prosecution.