For the Record

ANNOUNCEMENTS

Undergraduate Scholarships
Faculty and staff are encouraged to invite undergraduate students to apply for the Wisconsin Hilldale Fellowships, Holstrom Environmental Scholarships and the University Book Store Academic Excellence Award.

The Hilldale and Holstrom awards provide opportunities for undergraduates with at least junior standing to participate in collaborative research with faculty or academic staff members. The awards provide a grant of $4,000 to the student, plus $1,000 to the faculty/staff supervisor, to help defray research costs. Proposals may be made inside or outside the student’s major. The Holstrom scholarships require an environmental focus. Applications, due Friday, Feb. 6, are available online.

The University Book Store Academic Excellence Awards provide $1,000 each to undergraduate students who have distinguished themselves by completing outstanding projects at UW–Madison. Students must be enrolled in a degree program during the first and second semesters of the 2003-04 academic year. Applications, due Friday, Feb. 27, are available online.

Seasonal Affective Disorder Study
John Marshall is recruiting men and women to participate in a medication research study for the prevention of seasonal affective disorder. Study participation involves visiting the clinic and taking the study medication on a daily basis. Symptoms are:

• Depressed mood most of the day, nearly every day
• Decreased interest or pleasure in nearly all activities
• Change in appetite or weight
• Difficulty falling or staying asleep
• Fatigue or loss of energy
• Feeling worthless or guilty nearly every day
• Trouble concentrating or remembering, or being indecisive

These symptoms are present during the fall and/or winter months and come back every year around the same time.

All study procedures are provided at no cost. Travel reimbursement is available. For more information visit http://www.psychiatry.wisc.edu/research/clinicaltrials.htm, or contact Heather Botts at hlbotts@facstaff.wisc.edu.

Wisconsin Idea Undergraduate Fellowships Applications Available
Wisconsin Idea Undergraduate Fellowships, sponsored by the Provost’s Office and the Morgridge Center for Public Service, support innovative projects involving undergraduate students, faculty, instructional academic staff and community organizations in collaborative service and community-based research activities to meet a pressing community need. The program provides a great opportunity for students to play a creative role in shaping their education, work more interactively with faculty and members of the larger community, expand their academic horizons outside the classroom, become more civically engaged, and make an impact on the world. Students receive three academic credits and up to $3,000 ($5,000 for group projects), depending on project length. The supervising faculty/staff member and the participating community organization each receive $1,000 ($500 for summer only projects) to support the project.

Applications are available for proposals for work during the 2004-05 academic year. Projects may begin as early as the summer of 2004. Project areas include, but are not limited to, community development, health issues, the arts, economic development, education, environmental issues, criminal justice and poverty/hunger issues. Community organizations eligible to serve as partners in these projects include private nonprofit organizations, government agencies, the K-12 school system, and business and trade organizations that deal with the kinds of issues mentioned above. While the majority of projects have occurred in the Dane County area, proposals may address community issues anywhere in the world.

Undergraduate students with at least sophomore standing may submit a project proposal. Students who receive fellowships must maintain their undergraduate status throughout the course of the project. Information: http://www.morgridge.wisc.edu/wif.html or contact Randy Waller, Morgridge Center assistant director, at jrwallar@facstaff.wisc.edu or 262-5781.

Applications and brochures are available at the Morgridge Center and the associate vice chancellor’s office, 117 Bascom Hall. More specific information, the application and instructions are also available at http://www.morgridge.wisc.edu/wif.html. The deadline for 2004-05 proposals is Friday, Feb. 20.

Radfest 2004 Call for Proposals
The Havens Center is accepting proposals for workshops and panels for RadFest 2004: Midwest Social Forum, June 4-6, an annual weekend conference organized by the A.E. Havens Center for the Study of Social Structure and Social Change. RadFest enables

progressive activists and academics to come together to discuss issues of mutual interest and concern, strengthen networks, and devise strategies for progressive social, economic and political change. For a description of last year’s program, visit http://www.ssc.wisc.edu/havenscenter.

To propose a workshop or panel, submit a title and short description, the names and institutional affiliations of the proposed workshop or panel participants, as well as your own name, institutional affiliation and contact information. Subject matter should be timely, relevant, and likely to interest progressive activists and academics. Send proposals or ideas to Patrick Barrett, havensce@ssc.wisc.edu or Havens Center, 8221 Social Science.

Waisman Center Language Research Needs Participants
The Waisman Center is seeking individuals with cognitive disabilities that meet the following criteria: between the ages of 12 and 20, with a mild to moderate cognitive disability, whose cognitive disability is of unknown origin, not associated with Down syndrome, autistic spectrum disorder, fragile X syndrome, cerebral palsy or fetal alcohol syndrome; and who use spoken English to communicate.

Participation will involve one two-to-three hour visit to the Waisman Center, Monday through Saturday. Individuals will participate in activities that explore vocabulary, language, storytelling, memory and problem-solving. Families are paid $30 for their participation. Information: Heidi Sindberg, 263-1511 or sindberg@waisman.wisc.edu.

Caregivers Assessment Survey
The Center for Health Systems Research and Analysis is researching family caregiver needs during the course of cancer illness. Results will help develop a non-commercial, university-based computer information and support system. Individuals 18 or older who are or were the main people assisting in care and support of loved ones with cancer can participate. A one-time mailed survey is involved; it takes less than one hour to complete. Participants receive a reimbursement of $20. For information or to participate: 262-8441 or (866) STUDY-60; http://chess.chsra.wisc.edu/Chess/.

GRANTS AND FELLOWSHIPS

College of Letters and Science Academic Staff Awards
The dean of the College of Letters and Science annually provides five awards recognizing the contributions of L&S academic staff members in three categories. Nominations will be accepted from any member of the university community. The awards are:

Early Career Award
One award is given with a stipend of $2,000 to someone with three to eight years as a member of L&S academic staff. The recipient will have a record that demonstrates outstanding performance in one’s position, shows substantial promise of future contributions and demonstrates a high degree of professionalism.

Mid-Career Achievement Award
Three awards are given with stipends of $3,000 each to someone with seven or more years as a member of L&S academic staff. The recipient’s record will demonstrate outstanding performance in one’s position, leadership and service beyond one’s position, and show substantial professional competency and the promise of continuing contributions.

Judith S. Craig Distinguished Service Award
One award is given with a stipend of $5,000 to someone with 15 or more years as a member of L&S academic staff. The recipient will have a record that demonstrates outstanding service to the college and university throughout one’s career. Nominees may be current or past employees who were employed as of June 15 of the year prior to the nomination receipt date.

The following items must be provided to the dean of L&S as a complete packet:

• A letter of nomination (maximum of two pages) from any member of the university community. This letter must include the name of the individual being nominated, the award being sought, the number of years the nominee has been a member of the academic staff in L&S, the nominator’s professional relationship with the nominee and the basis for the nomination.
• At least two, but no more than four, letters of support (maximum of two pages each). These letters should make clear to a reader from outside the nominee’s work unit why the nominee is outstanding. The letters should come from persons familiar with the nominee’s contributions, and should provide specific examples of how he or she has met the criteria specific to the award being proposed. Neither the dean nor any member of the review committee may nominate or write letters of support.
• A curriculum vitae/r«esum«e (maximum of five pages) highlighting the nominee’s career.

At least one of the required letters must be from a person within the nominee’s work unit. Submit original and five photocopies beginning with an attached cover page to Dean Phillip Certain, Room 105 South Hall by 4:30 p.m. on Friday, Feb. 13.

Direct any questions regarding the program or the nomination process to either of the Co-Chairs of the L&S Professional Development and Recognition Committee: Jeff Petersen, petersen@ssc.wisc.edu, or Lisa Jansen, eajansen@facstaff.wisc.edu.

Virginia Horne Henry Fund for Women’s Physical Education Issues
This fund provides money for an annual competition in a number of activities related to women’s physical education, including special programs, new course development, research support, visiting scholars/experts and student support. The total funding available each year is in the range of $140,000, and last year there were 13 awards ranging from $700 to $20,000. Awards will be granted on the merits of the project and the close connection to the fundamental principles of Virginia Horne Henry’s work — creating a campus resource dedicated to the pursuit of women’s lifelong learning skills in the areas of physical education, including knowledge and appreciation of women’s movement and the female body in culture. All faculty and staff are eligible to apply. For an application or additional information, contact Associate Dean Mariamne Whatley at the School of Education, 262-2463 or whatley@education.wisc.edu.

This fund also provides for two Wisconsin Distinguished Fellowships in Women’s Physical Education Issues. For information about these fellowships, contact Donna Schleicher, 262-6137.

Evening MBA Program Scholarship
The School of Business has designated one Evening MBA program scholarship for a UW–Madison employee for fall 2004. This scholarship will, subject to scholarship conditions, pay 60 percent of tuition and fees for each of the three years of the Evening MBA program. The recipient pays for books, supplies and any other costs.

Employee candidates must apply for the scholarship in addition to the online application for the Evening MBA program. Applicants admitted through the regular competitive process will be considered for the scholarship should they apply for the scholarship. The priority application deadline for the Evening MBA program and scholarship is Thursday, April 1. The GMAT must be taken no later than Monday, March 15, to meet this deadline.

For information on the Evening MBA program, visit http://www.bus.wisc.edu/evemba; the program application is available at https://app.applyyourself.com/?id=uwis-gmba.

For questions concerning the Evening MBA program, the program application, the scholarship, or to request a scholarship application, contact Linda Uitvlugt, Evening MBA program operations director, luitvlugt@bus.wisc.edu.

New Humanities Fellowship Supplements Sabbatical
The Institute for Research in the Humanities calls for applications for a new sabbatical fellowship to commence in academic year 2004-05. The fellowship will supplement a senior faculty member’s sabbatical salary to bring it to a full 100 percent. The sabbatical fellow will not be allowed to receive any forms of fellowship or salary support besides the sabbatical salary and the IRH supplement.

All faculty engaged in a major humanities research project who have been awarded a sabbatical will be eligible to apply, except for former senior fellows of the IRH. The appointee will be a full member of the IRH for the 2004-05 year and receive the usual forms of research support, including an office, and will be expected to participate in the IRH’s seminars and to give a seminar presentation.

Applications, which should include eight copies of a 1,200-word description of the project, eight copies of a curriculum vitae and four letters of recommendation, are due by Friday, Jan. 16, to the Humanities Research Institute, 1401 Observatory Drive. Results will be announced by March 1. Information: Loretta Freiling, 262-385 or freiling@facstaff.wisc.edu.

POLICIES AND PROCEDURES

Inclement Weather Guidelines for Classified Employees
The chancellor is responsible for determining if, for the safety and welfare of students and staff, classes will be postponed or some services suspended due to inclement weather. Some university services and functions must remain in operation regardless of weather conditions, e.g. University Housing, Police and Security, power plant operations, etc.

University Communications staff will work with the chancellor in providing appropriate announcements to the media. Deans and directors should receive authorization from the Office of the Chancellor before directing employees not to report for work or sending employees home. Unless directed otherwise, employees are expected to report to work as scheduled. Each employee is expected to use discretion in determining if travel is safe. An employee who reasonably determines that travel would not be safe will not be subject to discipline for not reporting to work. Supervisors are expected to honor the reasonable requests of employees to arrive late or to leave early because of inclement weather. Employees are expected to make a reasonable effort to notify their supervisors if they cannot report to work or will report late.

Employees who are absent from work because of the inclement weather normally must use available annual leave (vacation), available holidays, leave without pay, or when appropriate, accrued compensatory time to cover the absence or must arrange with the supervisor to make up the time. Employees not exempt for overtime must account for each hour of scheduled duty. Employees exempt from overtime may account for their time in a manner consistent with their responsibilities, as approved by their supervisor.

If represented classified employees are directed not to report or are sent home they will be treated in accordance with the terms of their respective collective bargaining agreements. (Note: At this time some collective bargaining agreements provide that the employee will be compensated as if the time were worked when the employer directs employees to leave work or not to report to work.) All employees not covered by collective bargaining agreements who are directed not to report or are sent home will normally be treated as follows:

Classified (non-exempt from overtime)
These employees may use available annual leave (vacation), accrued compensatory time, available holidays, or leave without pay to cover each hour absent. Non-exempt employees must account for each hour of employment. If an employee’s supervisor determines that the work unit can benefit from services provided by the employee at other than regularly scheduled times, the employee will be allowed to make up, during the remainder of the workweek, as much of the time as is beneficial to the work unit.

Classified (exempt from overtime)
These employees may use available annual leave (vacation), available holidays, leave without pay or when appropriate, compensatory time to cover the absence. An employee and the employee’s supervisor may agree that the employee may account for the time of the absences in another manner consistent with the exempt nature of the employee’s work assignment.