For the record

GRANTS AND FELLOWSHIPS

Sea Grant Invites Proposals
The UW Sea Grant College Program is inviting proposals for the next two-year grant period beginning March 1, 2004. The four highest-priority research categories are nonindigenous aquatic nuisance species, aquaculture, biotechnology, and geographic information systems and remote sensing technology. A faculty member must submit a preproposal by Monday, Dec. 9. Guidelines for preproposals are available at http://www.seagrant.wisc.edu/funding/FundingInfo/grantopps.asp. Faculty members whose preproposals are accepted will be invited to submit full proposals, which will be due Thursday, May 1.

Visit the UW Sea Grant research Web site, http://www.seagrant.wisc.edu/research, or request a copy of the 2002-2004 Directory of Projects and People, for an overview of the kinds of projects the program funds.

Virginia Horne Henry Fund For Women’s Physical Education Issues
This fund helps UW–Madison develop a margin of excellence in women’s physical education by creating a campus resource dedicated to the pursuit of women’s lifelong learning skills in the areas of physical education, including knowledge and appreciation of women’s movement and the female body in culture. A generous bequest from Patrick Henry, honoring his wife, Virginia Horne Henry, has made this program possible.

Virginia Horne Henry received her undergraduate and graduate degrees at UW–Madison. After graduation, she taught swimming, tumbling and physical education at UW. She also taught at Wellesley College and the University of Illinois. She was the author of “Stunts and Tumbling for Girls: A Text for High Schools and Colleges.” In her book, she described the objectives and values of women’s physical education to be the process of gaining knowledge and understanding of the human body, and its range of motion; the appreciation of the human body; the development of such qualities as creativity, courage, self-confidence and perseverance; and “an appreciation for the recreational values of physical accomplishments.”

Administered through the School of Education, the fund supports an annual competition for funding related to women’s physical education and two Wisconsin distinguished graduate fellowships in women’s physical education issues. For information about the fellowships, contact Donna Schleicher at 262-6137.

The application is due Monday, Feb. 3, to Virginia Horne Henry Fund Committee, 123 Education Building.

Awards will be announced by April 7, 2003.

For information about the application and how it should be presented, contact Mariamne Whatley, associate dean, 262-2463, whatley@education.wisc.edu.

University-Industry Relations Industrial and Economic Development Research Program Proposal Deadlines
University-Industry Relations’ proposal deadlines for the 2003-04 Industrial and Economic Development Research Program are Monday, Dec. 2, for the optional letter of intent describing the project; and 4:30 p.m. Wednesday, Feb. 12, for the proposal to be turned in at the UIR Office, 1215 WARF Building. I&EDR awards are granted on a fiscal-year basis (beginning July 1); funds lapse at the end of each fiscal year and are not carried over into the next. I&EDR funds are provided by the state of Wisconsin and managed by University-Industry Relations. These grants support research that is technically innovative, of interest to a broad economic sector, and has high potential to benefit Wisconsin’s industrial and economic development in the near term. Information: Jane Sherwood, UIR grants manager, 263-7274, jmsherwo@facstaff.wisc.edu; http://www.wisc.edu/uir/grants/grantopps.html.

Center for the Humanities Iwanter Prize Call for Nominations
The Center for the Humanities announces the call for nominations for the third annual Iwanter Prize for excellence in interdisciplinary scholarship to a senior in the humanities graduating during the academic year 2002-03. The prize is open only to seniors writing senior theses. Thanks to the generosity of Sidney E. Iwanter, an alumnus of the College of Letters and Science (awarded a B.A. in history in 1971), the center awards a $2,000 prize each year to a graduating senior who, through work on a senior thesis, course work and general academic distinction, has demonstrated outstanding humanities scholarship of a broad and interdisciplinary nature. While the topic and research of the award-winning senior thesis will, naturally, have to be tailored to the specific expectations of the student’s major field, the thesis should reflect a breadth of interest and learning, ideally drawing on the methodologies and/or content of more than one scholarly discipline. To be eligible for the 2003 award, seniors must graduate sometime between September 2002 and August 2003. The winner of last year’s prize was Jyoti Raghu, an English major. The awards committee praised the intellectual depth and ambitious interdisciplinary scope of her essay, “Piers Plowman and Fourteenth Century England.”

The nomination of a student must come from a department or program within the humanities division of the College of Letters and Science, or from a faculty adviser tenured through the Humanities and Arts Division. Each department, program or faculty adviser may nominate only one student. The nomination must include the following materials:

The student’s academic transcript.

The student’s senior thesis. This need not be a final, fully polished draft, but nonetheless must at least represent a substantially complete version of the work.

A letter of nomination discussing the overall excellence of the student’s work, the nature of the student’s interdisciplinary interests, and the contribution the thesis makes to the student’s major discipline and to the humanities in general.

Three copies of the nomination are due no later than Friday, April 4. They should be delivered to: the Center for the Humanities, 218 Memorial Library. 263-3409, info@humanities.wisc.edu.

Mosse Faculty Exchange Program
By gracing UW–Madison for some 40 years and Hebrew University for some 20 years, the late George L. Mosse created a vital and variegated international intellectual community. This historian, teacher and mentor provided the history departments at both institutions with a munificent bequest to enable faculty from UW–Madison to spend a semester or an academic year at Hebrew University to advance their careers and broaden their intellectual horizons. The exchange program will cover the full costs of a semester or academic year at Hebrew University, including salary and benefits; travel; and $4,000 in research support. Priority is given to history faculty, but all humanities faculty are eligible. Exchange faculty will teach one seminar per semester, and be available to students and faculty for consultation. Applications should consist of a two- to three-page letter outlining current research; description of seminar(s) that would be taught; and letter from departmental chair endorsing participation. Applications should be submitted to Mosse Faculty Exchange Program, Department of History, 4265 Mosse Humanities. Deadline is Sunday, Dec. 15. Fellowships will be announced by Wednesday, Jan. 1.

Information: David Sorkin, djsorkin@wisc.edu, 263-1831; John Tortorice, jtortori@wisc.edu, 263-1835; and http://mosseprogram.wisc.edu.

Lectures Committee Proposals
The Lectures Committee solicits applications from departments, academic programs and registered student organizations for support of lectures during the 2002-03 academic year. Application information and specifications available at http://wiscinfo.doit.wisc.edu/secfac/lectures/lectcomm/General.htm, or they may be requested by calling 262-3956. The committee reviews applications once each month. Refer to the schedule below to determine the deadline for submitting new requests.

Deadline for Lecture may be proposed (application receipt for a date on or after):

Dec. 15 (Feb. 1)

Jan. 15 (March 1)

Feb. 15 (April 1)

March 15 (May 1)

April 15 (June 1)

Lecture dates for international speakers should be two months after the date for a domestic speaker. Additional preparation time may be necessary when inviting international speakers to allow for the visa application process. Applications will be accepted as long as funds are available; however, applicants are urged to submit requests well in advance of the deadline dates. For information, contact Joe Farrenkopf, farrenkopf@mail.bascom.wisc.edu, 262-3956.

POLCIES AND PROCEDURES

Inclement Weather Guidelines for Classified Employees
The chancellor is responsible for determining if, for the safety and welfare of students and staff, classes will be postponed or some services suspended due to inclement weather. Some university services and functions must remain in operation regardless of weather conditions, e.g. University Hospital and Clinics, University Housing, Police and Security, power plant operations, etc. University Communications staff will work with the chancellor in providing appropriate announcements to the media. Deans and directors should receive authorization from the Office of the Chancellor before directing employees not to report for work or sending employees home. Unless directed otherwise, employees are expected to report to work as scheduled. Each employee is expected to use discretion in determining if travel is safe. An employee who reasonably determines that travel would not be safe will not be subject to discipline for not reporting to work. Supervisors are expected to honor the reasonable requests of employees to arrive late or to leave early because of inclement weather. Employees are expected to make a reasonable effort to notify their supervisors if they cannot report to work or will report late. Employees who are absent from work because of the inclement weather normally must use available annual leave (vacation), available holidays, leave without pay, or when appropriate, accrued compensatory time to cover the absence or must arrange with supervisors to make up the time. Non-exempt employees must account for each hour of scheduled duty. Exempt employees may account for their time in a manner consistent with their professional responsibilities, as approved by their supervisors. If represented employees are directed not to report or are sent home they will be treated in accordance with the terms of their respective collective bargaining agreements. (Note: At this time some collective bargaining agreements provide that the employee will be compensated as if the time were worked when the employer directs employees to leave work or not to report to work.) All employees not covered by collective bargaining agreements who are directed not to report or are sent home will normally be treated as follows:

Classified (non-exempt from the Fair Labor Standards Act) may use available annual leave (vacation), accrued compensatory time, available holidays, or leave without pay to cover each hour absent. Non-exempt employees must account for each hour of employment. If an employee’s supervisor determines that the work unit can benefit from services provided by the employee at other than regularly scheduled times, the employee will be allowed to make up, during the remainder of the workweek, as much of the time as is beneficial to the work unit.
Classified (exempt from the Fair Labor Standards Act) may use available annual leave (vacation), available holidays, leave without pay, or when appropriate, compensatory time to cover the absence. An employee and the employee’s supervisor may agree that the employee may account for the time of the absences in another manner consistent with the exempt from the nature of the employee’s work assignment.

UW-Madison Alcohol Service or Sale Permit Decision Tree
To facilitate understanding of when permits are required for service and sale of alcohol on the UW–Madison campus or at university events held off campus, the following decision tree has been developed for use in making a determination if a particular event requires an alcohol permit.

For events on campus or at facilities under university control:

Will there be alcohol served at an organized function on the UW–Madison campus? If no, stop here. If yes, go on to question 2.
Will the service involve a sale of alcohol? [“Sale” includes both the purchase of alcohol beverages by the drink and where the cost of the alcohol beverages is included in a cost paid to attend the event.] If no, go on to question 3. If yes, go on to question 4.
Where there is only service but no sale of alcohol, as defined above, has an alcohol beverage permit been secured and approved by an “Authorized University Official” as that term is defined in the university’s alcohol policy? If yes, stop here; you have all the authorization that you need to serve alcohol. If no, you must secure an alcohol beverage permit, approved by an “Authorized University Official.” A copy of the application for alcohol beverage permit can be found at http://www.wisc.edu/legal/alcoholgeneralpermit.pdf.
Where there will be a sale of alcohol: Is the sale a service of the Wisconsin Union or the Division of University Housing, or a service of University Hospitals and Clinics or the University Club within their respective facilities? If yes, stop here; these entities already have the authority to sell alcohol beverages on campus as indicated. If no, go on to question 5.
Is the sale pursuant to an alcohol beverage sales permit already issued and in place for a designated intercollegiate athletics venue (e.g., University Ridge Golf Course, Kohl Center Function Rooms for private receptions)? If yes, stop here; no further authorization for sales of alcohol beverages is needed. If no, go on to question 6.
Will the sale of alcohol at the function be handled by a university entity other than the Union or Housing covered by number 4 above? If yes, an appropriate alcohol beverage sales permit must be applied for and secured. A copy of the application for alcohol beverage sales permit can be found at http://www.wisc.edu/legal/alcoholsalepermit.pdf. The vice chancellor for administration is responsible for handling these applications. If no, go on to question 7.
If the sale of alcohol will be handled by a non-university entity, is the entity that will handle alcohol beverage sales at the function a “concession operator under a long-term concessions agreement with the university?” If no, stop here; a permit cannot be secured. The university’s policy does not permit sales by entities that are not part of the university or a concession operator under a long-term agreement with the university. If yes, an alcohol beverage sales permit must be applied for and secured. A copy of the application for alcohol beverage sales permit can be found at http://www.wisc.edu/legal/alcoholsalepermit.pdf. The vice chancellor for administration is responsible for handling these applications.

For events organized or sponsored by university units off campus:

Where alcohol will be served but not sold, and the event will not be held at a hotel, restaurant or other venue that has a state liquor license, step 3, above, is applicable.
Where alcohol will be served or sold, and the event will be held at a hotel, restaurant or other venue that has a state liquor license, no further permit is required. Please note that this includes events at the Fluno Center handled by its food and beverage contractor.
In other situations where alcohol will be sold, steps 4-7 above are applicable.

University Policy on Religious Observances
Since university employees represent many religions, the university seeks to be sensitive to individual needs by balancing work requirements and the private free exercise of religious beliefs. If an employee wishes to have time off for a religious observance, he/she should ask the supervisor or department chairperson. Approval will be granted unless the absence will create an undue hardship for the unit. The employee is required to use vacation, floating holiday (or personal holiday or compensatory time for classified employees) or make other arrangements with the supervisor. An employee’s claim of a religious conflict should be accepted at face value. A great variety of valid claims exist for religious groups, and there is no practical, dignified and legal means to assess the validity of individual claims.