A first step in preparing for the new campus email and calendaring system

Is managing your email account already one of your New Year’s resolutions?

Many of us will take time during the winter break to sort through and organize our UW–Madison email. It’s an especially good idea this year in light of the campus’ migration to a new email and calendaring system beginning this summer.

A good way to begin is to delete non-records from your campus email box. Non-records as described by the Wisconsin State Statutes Chapter 16.61 include duplicates, unsolicited notes or invitations, drafts, notes, or personal materials.  You are also free to delete emails used to set up routine meetings that have already occurred, or information received from list serves. 

Other email records such as those which set forth university directives, policies, procedures or guidelines, certify transactions or receipts, or perpetuate or formalize business activities for the university require thoughtful record retention. For more information about this topic, read the Electronic Communication for University Records brochure or contact Peg Eusch, CRM, University Records Officer at (608) 262-3284 or meusch@library.wisc.edu. 

More direction regarding email record management will be provided as the project to implement a new email and calendaring system evolves.